Business & Communications Mgr - HigherEdJobs

Position Summary: In support of the director and the strategic direction of the Andlinger Center for Energy and the Environment (ACEE), the business and communications manager works with the associate director and is responsible for overall project management for the center's operations and activities. This position executes the center's administrative functions, including communications; financial management; grant and sponsored research management; event and meeting planning; day-to-day office management; academic affairs; faculty hiring processes; and start-up activities. This position reports to the associate director, will supervise other support positions, and will evolve as the center expands and grows over the next few years.

Responsible for effective communications of the center; works closely with School of Engineering (SEAS) Communications staff; drafts articles and edits website content; coordinates and manages ACEE Newsletter and other communications vehicles; prepares complex PowerPoint presentations.

Tracks and performs financial analyses of the ACEE operating budget, which will grow to over $1 million. This includes following SEAS procedures for controlling and forecasting expenses, tracking of all grant monies, providing budget reports to the associate director including any concerns, recommendations, and budget constraints; overseeing reconciliation of all spending accounts monthly, and understanding sponsored research compliance and spending issues including travel both domestic and foreign.

Oversees grant management for the center, including proposal preparation and management of sponsored research and multi-investigator awards and endowed grants; ensures expenditures are in compliance and spent appropriately within the agency and University guidelines for each individual grant or award. Acts as liaison between ACEE and lead PIs for reporting and administration. Responsible for coordinating research fund competitions and student internship/fellowship competitions.

Oversees preparation of Advisory Council meetings, Faculty Executive Committee meetings, seminars, conferences, and other meetings or events. Supports Corporate Affiliates activities as needed.

Ensures smooth and efficient day-to-day office operations; supervises office support staff, which may include casual hourly, contracted, or student resources; makes independent decisions regarding daily operations of ACEE; responds to inquiries to the center and/or routes to appropriate center staff.

Coordinates the academic affairs of the ACEE, including working with the director, deputy director, and associated faculty on the development and implementation of course curricula, undergraduate certificates, and graduate training programs; manages course coordination including multidisciplinary courses and assistant in instruction allocations. This position will interact closely with deans and administrators in the Graduate School, the Registrar's Office, the Dean of the College office, and other academic departments.

Provides high-level administrative support to the director and associate director (e.g. research and presentation of information for special projects) and acts as back-up to the office support staff. Prepares or drafts correspondence to internal and external faculty, corporate and university leaders, visitors, and other constituents.

Coordinates all Dean of the Faculty searches and appointments for ACEE including visitors, faculty appointments, and postdoc appointments.

Assists the associate director with facilities requirements and communications, including those related to building the new Andlinger Laboratory. Supports the transition/move to the new building.

Essential Qualifications:
* Excellent project management and organizational skills, including the ability to set priorities and juggle competing demands
* Demonstrated experience in financial processing and reporting including preparing and analyzing financial spreadsheets
* Evidence of effective writing skills (a writing sample is required)
* Experience with event/seminar/large meeting planning
* Ability to create/revise business processes and operating procedures for an organization in startup mode
* Superior interpersonal skills and the ability to communicate effectively with a broad array of people
* Ability to work independently with minimal supervision and as part of a team
* Tact, excellent judgment, and the ability to maintain confidentiality when handling sensitive situations and information
* Comfort with decision making and problem solving
* Particular attention to detail and accuracy
* Advanced computer skills (e.g., Microsoft Office suite, COEUS, University business systems, Adobe Professional, web content management) and ability to learn new systems quickly

Education Required: Bachelor's Degree

Preferred Qualifications:
* Familiarity with Princeton University campus resources, computing systems and culture a plus
* Experience with grant proposal preparation and post-award management
* Staff supervision experience 3-5 years of experience in an administrative position
* Experience in a start-up or academic environment

Princeton University is an equal
opportunity/affirmative action employer.

Source: http://www.higheredjobs.com/details.cfm?JobCode=175584135

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